No deadline gets away.
Every deadline for every association you manage, in one email every Monday.
Enter the dates that come around again and again: insurance renewals, annual meetings, budgets, inspections, contract renewals. Every Monday at 7:00 a.m., ReelMinder sends each manager on your team one email with what's overdue, what's due this week, and what's coming up.
This is the email you'll get.
Every Monday at 7:00 a.m. in your time zone, one email for each person on your team.
- Grouped the way you work. Overdue, due this week, and coming up, then by association.
- A Mark done button on every deadline, so you can clear it from your phone before your first meeting.
- A short All clear on a quiet week, so you know nothing slipped. You can turn it off.
- Owners can see the whole team. Get everyone's deadlines in your email instead of only your own.
From ReelMinder
Your week: 1 overdue, 2 due this week, 3 coming up
It shows up every Monday until it's done.
One made-up deadline: Insurance renewal at Harbor View Condominiums, due Fri, Nov 13, 2026. It repeats yearly, and reminders start 30 days ahead.
Not in the email yet: reminders start Wed, Oct 14
Mon, Oct 12
- Coming up
Mon, Oct 19
- Coming up
Mon, Oct 26
- Coming up
Mon, Nov 2
- Due this week
Mon, Nov 9
- Done
Marked done from the email
Wed, Nov 11
Next one: Sat, Nov 13, 2027
Marked done two days early, and next year's renewal is still due Nov 13. Dates don't drift.
If it isn't done by its due date, it shows as Overdue until it is.
How it works
Add your associations and their dates
Type your associations, one per line. Add a deadline like "Insurance renewal" to all of them at once, each with its own due date.
Get one email every Monday
At 7:00 a.m. in your time zone, everyone on your team gets one email with the deadlines assigned to them: overdue, due this week, and coming up. On a quiet week it just says "All clear."
Click Done
Mark it done from the email or the app. If it repeats, the next one is scheduled from the original due date, so it doesn't drift.
- Add it to every association at once. One form adds the same deadline to all your associations, each with its own date.
- Repeats that don't drift. Monthly to every ten years, always scheduled from the original due date, month-ends included.
- One email for each person on your team. Everyone gets their own deadlines; when a portfolio changes hands, move them all to someone else in one step.
- You set the dates. ReelMinder never works out deadlines from laws. Requirements vary by state and governing documents.
- Quiet unless it matters. One email a week. No daily emails, no texts, no email per deadline.
- Your data stays yours. Download a spreadsheet of everything anytime; if you leave, we delete it after 30 days.
Pricing
From $100 a year
Priced per person on your team, so a manager working alone pays for one.
Prefer monthly? $10 a month per person. Yearly saves 17%
Your price
$300 per year for 3 people
or $30 per month, month to month
More than 25 people? Type the number in the box; it's the same price per person.
How it's calculated: each person on your team is one seat, including you.
| Plan | Per person |
|---|---|
| Yearly (the default; saves 17%) | $100 a year |
| Monthly | $10 a month |
Pricing questions
How does the free trial work?
30 days with everything included, no credit card. We email the owner 7 days and 1 day before it ends.
What happens when the trial ends?
If you don't pick a plan, Monday emails stop and you can't make changes, but you can still sign in and download your data for 30 days. Then it's deleted, and we email you 7 days before.
Can I add or remove people?
Anytime. Adding someone is charged right away for the rest of your billing period. Removing someone lowers your bill at the next renewal, and a replacement before then costs nothing extra.
Can I switch between monthly and yearly?
Yes, anytime, from Settings, and it takes effect right away. Going yearly charges the yearly price minus the unused part of your month. Going monthly turns the unused part of your year into credit for your monthly bills. Stripe shows the exact amount before you confirm.
How do I cancel?
The account owner cancels from Settings. Your plan runs to the end of the period you've paid for; there are no refunds.
How can I pay?
By card or bank payment, through Stripe. Invoices are in Settings.
Other questions
Is it only for management companies?
No. Management companies, managers working on their own, and self-managed associations can all sign up. A manager working alone is a team of one.
Do board members or vendors get emails?
Only if you add them to your team, as a self-managed association might; each person on your team is a seat and sees your deadlines. ReelMinder emails the people on your team and no one else; there's no list of outside contacts to send to.
Does it know what my state requires?
No, on purpose. You set your own dates, because requirements vary by state and governing documents. The example names, like "Annual meeting," only save typing.
Is my data safe?
Each company's data is kept separate, connections are encrypted, and only people on your team can see it. We never sell your data or use it for advertising or to train AI.
Questions? Write to support@reelminders.com, or start your free trial (no credit card needed).
Apps for Community Association Managers
Six small apps from Longline Labs, each built to work the same way.
- Coifish
Automated vendor COI tracking. Coifish reminds vendors when their insurance is expiring and collects the new certificates, so you don’t have to.
- ReelMinder
Tracks every association deadline, from insurance expirations and contract renewals to meeting notice dates, and reminds you before each one.
You are here
- PacketSkipper
Builds board meeting packets, records the meeting and its action items, and drafts the minutes.
- BallastBook
A simple annual budget builder for each of your associations.
- ShipShape
Renames every file to your company's own naming convention, so documents are always easy to find.
- AboveBoard
One public page for each association's governing documents, minutes, and records.